Description of company
Westminster Foundation for Democracy (“WFD”) is the UK public body dedicated to supporting democracy around the world. WFD partners with UK political parties, parliaments, electoral and financial audit institutions to help over 30 developing countries make their governments fairer, more effective and accountable.
WFD’s head office is based in London Victoria, and the organisation currently has approximately 140 staff working from its head office and 30 country offices worldwide.
High level scope and background for this Request for Quotation
WFD began working with the Majlis in July 2019. Enhancing operation of the then new parliamentary oversight committees and to strengthen parliamentary process and practices were the aims of that project, which concluded in Mar 2021. A new programme funded by British High Commission in Male’ commenced in May 2021 and it aims to deepen parliamentary committee strengthening, critically in areas such as National Security and Prevention of Violent Extremism, Decentralization, and Climate Change and Sustainable Development are critical strands.
Under the current and previous programme, WFD in the past few years has engaged with various stakeholders including CSOs, media and other democratic institutions. This includes an introductory online course, sessions on promoting engagement with the parliament, and sessions around COP26, etc. WFD in this financial year is extending this support to climate related organisations to conduct their advocacy and outreach around climate awareness in Maldives.
As part of the programme, WFD has had various engagement with relevant stakeholders and has also conducted a Political Economic Analysis, which both demonstrated the need for support to conduct advocacy and outreach on climate awareness. Following this, WFD reached out and conducted a session for local CSOs to identify specific areas of support and production of advocacy videos were one of the priority areas. As a way of moving forward with this engagement, WFD seeks local expert(s) to work with local CSOs and produce advocacy videos around broader climate theme. This would include production of both shoot videos and animated videos as specified in the section below. The experts may apply for a specific service or both the services together.
What are we seeking?
- Develop a 10-15 minute advocacy video on specific local environmental case studies proposed by WFD and partners.
- Develop four 30 second teasers to capture specific issues from the longer video.
Expected work plan and project timeline
- Discuss with WFD and involved CSOs and submit a brief work plan including a detailed timeline in the 1st week.
- Develop the concepts and scripts in partnership with WFD and involved CSOs.
- Present a story board for the video by the 3rd week.
- Capture footage and conduct the interviews by 5th week.
- Edit and submit a first draft of videos for comments by the 6th week.
- Incorporate comments after WFD and partners review the draft.
- Deliver and submit the final products by 8th week in multiple formats that is compatible for web, and social media use.
- Dhivehi audio with English subtitles
- Options for including sign language interpretation (to be discussed among both parties)
- Videos to be gender inclusive and multi-cultural
All proposals or quotes should be submitted in writing and include:
- The supplier’s name, status, company number, and registered office address
- An overview of the relevant experience, expertise, capability and capacity
- A description of the good(s) or service(s) to be provided and clear explanation as to how this meets the specification in this RFQ
- A transparent quotation of the charge for the good(s) or service(s), in sterling, to include: a clear breakdown of all costs; any proposed discount applied for WFD as a not-for-profit organisation; and a separate identification of any VAT charges (and/or any other applicable tax, excise or other charges.
The proposal or quote should be sent electronically and addressed to: Aishath Hameeda at email@example.com
The same email address should be used for any questions related to this RFQ.
All proposals or quotes must be received by 30 June 2022.
WFD does not warrant or represent that this RFQ is free of errors and omissions.
WFD shall not be liable for any costs incurred by the suppliers in responding to this RFQ.
All information contained within this RFQ is confidential and must not be communicated to third parties, other than those participating in a consortium, without the written consent of WFD.
All information received from the supplier in response to this RFQ will be treated as confidential and will not be distributed without prior written consent outside WFD or its partners, save as required by applicable law or donor requirements.
Evaluation of proposals/quotes
Value for Money is an essential requirement of all WFD commissioned work. All suppliers must be able to demonstrate, in their proposal or quote, that they are seeking to maximise results, whilst driving cost efficiency. This includes budgeting and pricing realistically. Further, WFD expects suppliers to demonstrate openness and honesty, and to be realistic about capacity and capability, at all times.
WFD reserves the right, at its absolute discretion, not to contract with the supplier who submits the lowest value proposal or quote or to accept part of any proposal or quote, and WFD shall have no liability (in contract, tort or otherwise) to consider any proposal or quote. Further, WFD reserves the right to award the contract for which proposals or quotes are being requested in whole, or in part or not at all.
All WFD procurement activities must be ethical. Accordingly, WFD’s due diligence checks on suppliers may include reference checks, a supplier questionnaire, and anti-terrorism vetting. In the event that any unethical practices come to light, the supplier will be required to take remedial steps in consultation with WFD.
All contracts to be entered into by WFD will include obligations on the supplier to comply with WFD’s policy principles on key matters such as safeguarding, bribery and corruption, fraud and theft, anti-terrorism, and whistleblowing.
The supplier will be expected to disclose any known conflict of interest relating to relevant staff and this RFQ and/or any relevant staff members who have been employed by the Crown in the proceeding two-year period.