Mid-term review of Kenya's County Assemblies’ Forum strategic plan 2020-2024

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20 June 2022
Location
Vacancy - consultant
Mid-term review of Kenya's County Assemblies’ Forum strategic plan 2020-2024
WFD in Kenya is seeking to engage a qualified consultant to facilitate a comprehensive and participatory mid-term review of the County Assemblies’ Forum (CAF) 2020-2024 strategic plan.

Background

Westminster Foundation for Democracy (WFD) is a non-departmental public body supported by the UK’s Foreign and Commonwealth Office. WFD works in Kenya to support and strengthen multi-party democracies by working closely with elected representatives, Parliament, and County Assemblies. WFD engages with both National and sub-national legislative institutions. As part of this process, we provide international expertise in a range of thematic areas including research and capacity building trainings.

In Kenya, WFD is an implementing partner on the Timiza Ugatuzi programme which is a 4-year national programme running between (2021-2025) and funded by the Foreign Commonwealth and Development Office (FCDO). It is a successor programme that builds on successes and lessons from previous FCDO & other donor investments in devolution in Kenya including the Kenya Devolution Support Programme (KDSP) and Agile Harmonized Assistance to Devolved Institutions (AHADI). The programme is being implemented in 7 county assemblies (Kilifi, Elgeyo Marakwet, Mandera, Mombasa, Kisumu, Isiolo and Turkana Counties).

WFD’s engagement is focused on building the capacities of these County Assemblies oversight and audit related committees (Public Investment and Accounts Committees, Finance and Planning committees, Budget and Appropriation committees, and Implementation) to carry out more effective oversight of Public Expenditure Monitoring (PEM) processes. This includes improving planning, budgeting and scrutiny of public expenditure through audits and committee oversight.

The programme is thus expected to contribute to improved development results impact at county level. The planned interventions will contribute to five outputs areas i) Inter Governmental Relations that support devolution; ii) Effective County planning, public finance management and staffing; iii) County governments and citizens’ engagement to improve service delivery and livelihoods, iv) Evidence generation, learning and digital approaches to improve county government delivery and reform v) UK development portfolio is better aligned with county governments priorities. These output areas contribute to two key outcome results: i) more effective, open, and accountable county government and ii) improved service delivery and poverty reduction.

Partnership with the County Assembly Forum

The County Assemblies Forum (CAF) is the coordinating body of the 47 County Assemblies in Kenya. The primary mandate of CAF is to promote networking and synergy among the 47 County Assemblies, coordinate intergovernmental relations and enhance good practice in legislative development. WFD has identified CAF as a strategic partner on the Kenya Devolution Programme given its critical role in enhancing good legislative practice among the 47 county assemblies in Kenya. CAF plays a critical role in influencing policy and practice both at macro and micro levels, as well as promoting networking and synergy among the County Assemblies. Through its engagement with inter and intragovernmental institutions;  CAF ensures that the voice of County Assemblies is heard in the legislative development space towards enhancing county assembly’s effectiveness, efficiency, accountability, transparency, responsiveness, and representativeness.

The assignment

WFD is keen on supporting CAF to enhance and sustain its strategic role in coordination of the legislative, oversight and representational mandate of county assemblies. WFD is therefore seeking to engage a qualified consultant to facilitate a comprehensive and participatory mid-term review of CAFs 2020-2024 strategic plan.

Scope of work

The mid-term review will focus on the Strategic Plan goals, strategies and outcome areas. The scope of work for the consultant will include but not be limited to:

  1. Relevance
    • Assess the contribution of the strategic plans towards achievement of CAF’s mandate
    • Assess whether the implementation strategies meet the needs and demands of county assemblies
    • Analyze the relevance of Strategic plan activities for County Assemblies and CAF Secretariat
  2. Effectiveness
    • Assess the qualitative and quantitative achievements of goals, strategies, activities, targets and indicators as provided in the Strategic plan implementation matrix
    • Based on progress made, recommend any changes to the current arrangements
  3. Efficiency
    • Analyze the role of the CAF Governing structures assessing whether these structures are optimally being used for Strategic Plan implementation and decision making.
    • Assess the quality of the reporting formats used by the Forum.
    • Analyze the performance of the Monitoring and Evaluation mechanism of the Forum and the use of various M&E tools.
    • Assess the qualitative and quantitative aspects of management and other inputs (such as equipment, monitoring and review and other technical assistance and budgetary inputs) provided by the Forum vis-à-vis achievement of objectives, strategies, activities, targets, indicators of the Strategic Plan.
    • Identify factors and challenges which have affected the Strategic Plan’s implementation including but not limited to technical, managerial, organizational, institutional, and socioeconomic issues in addition to other external factors.
  4. Sustainability
    • Assess the degree to which the Strategic plan outcome areas are likely to be sustainable and recommend interventions for strengthened sustainability
  5. Lessons Learnt
    • Propose areas for improved programming with a focus on target setting, and capacity for the CAF secretariat to meet desired outcomes
    • Enumerate significant lessons which can be drawn from the plan in terms of effectiveness, efficiency, and sustainability.

Deliverables

  1. Inception report detailing understanding of scope, methodology, timelines, mid-term review tools, and desk top reviews of relevant materials
  2. Synthesis Report highlighting:
    • views of CAF Secretariat and relevant CAF chapters’ resolutions on priority areas of focus
    • consultations  with members of the CAF secretariat, partners, and stakeholders on the new revised plan
  3. Draft revised strategic plan for the consideration of the CAF Secretariat
  4. Validation meeting report of further consultation with members of CAF Secretariat on the strategic plan
  5. Final strategic plan with monitoring and evaluation tools annexed to support tracking the progress in implementation of the strategy

Methodology

A consultative and participatory approach will be employed. This will include desk review of relevant documents including the 2020-2024 strategic plan, CAF’s Constitution, Annual reports, work plans, budgets, activity reports and meetings and key informant interviews with the Secretariat, CAF members and partners including the Senate, Council of Governors and development partners

Duration of the assignment

The consultant will be contracted for a total of fifteen (15) days for the assignment within the month of July 2022.

Essential criteria/qualification for selection

The consultant should have the following qualifications: -

  • Individual / a team of consultants with a post graduate qualification in a relevant discipline such as Political Sciences, Law, or any relevant Social Science discipline.
  • Minimum of ten (10) years of relevant experience in research and strategy development within the context of public policy and parliamentary affairs. 
  •  Minimum of ten (10) years of relevant experience in institutional strengthening; specific experience for strengthening parliamentary institutions is desirable.
  • Demonstrable experience of supporting or strengthening legislative / intergovernmental institutions in Kenya. 
  • Experience of working with tools of analysis such as political economy analysis and stakeholder mapping & analysis.
  • Ability to work independently within stipulated timelines.
  • Excellent writing and editing skills (Written and oral fluency in English is a requirement).
  • Must be result-oriented, a team player, exhibiting high levels of enthusiasm, tact, diplomacy, and integrity.
  • Demonstrate excellent interpersonal and professional skills in interacting with government and development partners.
  • For consultancy firm, one should have a legal status, a company profile, and tax registration.

Expression of interest/proposal submission

Interested contractor(s) are expected to submit proposals (both technical and financial) with CV(s) of the proposed team.

The technical proposal must detail the following:

  1. Objectives and understanding of the assignment
  2. Expected outputs and product
  3. Demonstrable experience in similar assignments
  4. Availability to deliver the assignment within the required timeframe.
  5.  Financial proposal in Kenya shillings for the entire assignment

Interested parties are requested to submit their proposal responding to the terms of reference not   later   than 12h00 EAT on Monday 27th June 2022 to raphael.aoko@wfd.org and Cc henry.benjaminawino@wfd.org

The email subject should read:  EOI – Mid-Term Review of 2020-2024 Strategic Plan