Seeking: transportation services in Kenya

""
12 April 2022
Location
Vacancy - supplier
Seeking: transportation services in Kenya
WFD is looking for a supplier to provide transportation services as part of an expert observation mission for a duration of 5 months within the period May to September 2022. RFQ Reference number: 12/04/22 Transportation services Kenya EEM

Overview

Description of company

Westminster Foundation for Democracy (“WFD”) is the UK public body dedicated to supporting democracy around the world. WFD partners with UK political parties, parliaments, electoral and financial audit institutions to help over 30 developing countries make their governments fairer, more effective and accountable.

WFD’s centre is based in London, and the organisation currently has approximately 140 staff working from its head office and 25 offices worldwide.

High level scope and background for this Request for Quotation

WFD is issuing this Request for Quotation (“RFQ”) to a range of potential suppliers of goods and/or services and would welcome a proposal/quote from you/your organisation.

The desired services are of transportation as part of an Expert Observation Mission for a duration of 5 months within the period May to September 2022.

What are we seeking?

Specification

The transportation services are to be provided in Kenya and will comprise of town travel for 3 individuals based within Nairobi with occassional travel to specific counties on a needs basis.

Proposals/Quotes

All proposals or quotes should be submitted in writing and include:

  • The supplier’s name, status, company number, tax registration and registered office address
  • An overview of the relevant experience, expertise, capability and capacity
  • A description of the good(s) or service(s) to be provided and clear explanation as to how this meets the specification in this RFQ
  • A transparent quotation of the charge for the good(s) or service(s), in sterling, to include: a clear breakdown of all costs; any proposed discount applied for WFD as a not-for-profit organisation; and a separate identification of any VAT charges (and/or any other applicable tax, excise or other charges.

All proposals should be in a format that complies with the requirements of this Call. Proposals should be submitted by email to: Maureen Oduori at maureen.oduori@wfd.org  and cc Joyce Barasa at joyce.barasa@wfd.org . The email subject should read “Proposal – Kenya Election Expert Mission”. We recommend that proposals are submitted in PDF format where possible, except spreadsheets. Proposal should refer clearly to the RFQ reference number. Should you require any further information or clarification on this proposal, please contact Maureen Oduori at maureen.oduori@wfd.org

Closing date

All proposals or quotes must be received by 17h00 East African Time on 27th April 2022.  

General information

WFD does not warrant or represent that this RFQ is free of errors and omissions.

WFD shall not be liable for any costs incurred by the suppliers in responding to this RFQ.

Confidentiality

All information contained within this RFQ is confidential and must not be communicated to third parties, other than those participating in a consortium, without the written consent of WFD.

All information received from the supplier in response to this RFQ will be treated as confidential and will not be distributed without prior written consent outside WFD or its partners, save as required by applicable law or donor requirements.

Evaluation of proposals/quotes

Value for Money is an essential requirement of all WFD commissioned work. All suppliers must be able to demonstrate, in their proposal or quote, that they are seeking to maximise results, whilst driving cost efficiency. This includes budgeting and pricing realistically. Further, WFD expects suppliers to demonstrate openness and honesty, and to be realistic about capacity and capability, at all times. 

WFD reserves the right, at its absolute discretion, not to contract with the supplier who submits the lowest value proposal or quote or to accept part of any proposal or quote, and WFD shall have no liability (in contract, tort or otherwise) to consider any proposal or quote.Further, WFD reserves the right to award the contract for which proposals or quotes are being requested in whole, or in part or not at all.

Ethical procurement

All WFD procurement activities must be ethical. Accordingly, WFD’s due diligence checks on suppliers may include reference checks, a supplier questionnaire, and anti-terrorism vetting. In the event that any unethical practices come to light, the supplier will be required to take remedial steps in consultation with WFD.

All contracts to be entered into by WFD will include obligations on the supplier to comply with WFD’s policy principles on key matters such as safeguarding, bribery and corruption, fraud and theft, anti-terrorism, and whistleblowing.

The supplier will be expected to disclose any known conflict of interest relating to relevant staff and this RFQ and/or any relevant staff members who have been employed by the Crown in the proceeding two-year period.

Thank you for your interest in working with the Westminster Foundation for Democracy